An Employer of Record (EOR) is a trusted third-party partner that legally hires employees on behalf of another company. This arrangement allows businesses to employ staff in different countries without establishing a local entity, simplifying the complexities of international employment. The EOR takes on all statutory responsibilities, including compliance with local labour legislation, payroll management, tax obligations, and benefits administration.
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Key Features of Our EOR Services
LEGAL COMPLIANCE
We ensure your business complies with all local employment laws, including tax regulations, labour standards, and employee rights. This minimises legal risks and ensures smooth operations when entering new markets.
RISK MANAGEMENT
By assuming legal employment responsibilities, we mitigate risks associated with hiring and managing employees in foreign jurisdictions, including workplace safety and termination compliance.
SECURITY AND DATA PROTECTION
Key Recruitment is ISO 27001:2022 certified. Our Information Security Management Systems and Data Privacy protocols are externally audited and verified for compliance.
PAYROLL MANAGEMENT
We manage all aspects of payroll, including accurate salary payments, tax withholdings, and filing of necessary tax documents, ensuring full compliance with local regulations.
BENEFITS ADMINISTRATION
We offer access to comprehensive employee benefits packages – such as health insurance, retirement plans, and paid leave – helping you attract and retain top talent.
INFRASTRUCTURE PROVISION
Through our partnerships with South African property agents, we can help you set up a competitively priced, exclusive office tailored to your needs.
TECHNICAL EQUIPMENT AND SOFTWARE
For office-based staff, we provide essential setups including furniture, computers, phones, printers, and internet access. Clients are responsible for any specialised equipment or software licenses.
ONBOARDING AND OFFBOARDING
We manage the entire employee lifecycle – from compliant employment contracts and onboarding documentation to exit interviews and final payments – ensuring a seamless process.
EMPLOYEE RELATIONS AND SUPPORT
Our services include employee relations support, conflict resolution, and performance management to foster a positive work environment.
GLOBAL HIRING SOLUTIONS
Our EOR model enables you to hire talent in countries where you don’t have a legal entity, allowing for rapid and flexible workforce expansion.
SCALABILITY AND FUTURE DIRECT EMPLOYMENT
We’ve helped international clients scale from one employee to over 50 in just a few months. If you later choose to establish your own entity, we will facilitate a smooth transfer of employees.
COUNTRY-SPECIFIC EXPERIENCE
With over 50 years of experience in recruiting and managing top talent, Key Recruitment ensures that each client’s unique needs are met while keeping costs under control.
Build a Team with Key Recruitment
We support you at every stage – from job description creation and recruitment to onboarding, monitoring, and payroll oversight.
OUR STEP-BY-STEP PROCESS
CONSULTATION
We assess your business needs and tailor our services accordingly.
CONTRACT AND
SLA REVIEW
We align our employment contract with yours for future transferability and review the SLA, including GDPR and confidentiality compliance.
JOB DESCRIPTION
CREATION
We refine your job descriptions to match staffing needs and operational structures, including monitoring protocols and software requirements.
RECRUITMENT
Our recruitment process typically takes 2–3 weeks. We present shortlisted candidates, and you make the final hiring decision.
ONBOARDING
We assist with onboarding, including equipment procurement and office setup if required.
PAYROLL AND INVOICING
We pay staff and invoice you monthly in advance. Invoices are due within 14 days of receipt.
Home or Office-Based Staff: Which is Right for You?
HOME-BASED STAFF
Cost Efficiency
Lower infrastructure costs make this a cost-effective, low-risk option.
Infrastructure
We help set up workstations, internet, and backup power as needed.
OFFICE-BASED STAFF
Enhanced Security & Collaboration
Ideal for teams requiring face-to-face interaction and secure
infrastructure.
Comprehensive Setup
Includes workstations, internet, backup power, physical security,
air-conditioning, refreshment stations, and meeting rooms.
We offer significant cost savings for UK and EU clients hiring South African staff through our EOR services.
Partnering with an EOR streamlines international hiring, reduces risk, and enhances operational efficiency.
Our services are designed to support your growth as you expand into new markets.
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Frequently Asked Questions (FAQ)
What tasks are suited for offshoring? Any remote-capable task, such as IT support, customer service, or data analysis.
Can we hire part-time or freelance staff? No, our EOR model supports full-time remote employment for consistency and commitment.
How do we choose between home and office-based staff? We assess your needs and recommend the best fit.
What about office space? We can provide serviced office space or connect you with providers.
Who provides equipment and software? We supply standard setups. Clients provide any specialised equipment or licenses.
How do we monitor remote staff? We monitor through office managers or monitoring software like Time Doctor or Workpuls/Insightful.
How does invoicing work? We invoice monthly in advance. Payment is due within 14 days.
What are the working hours? Staff work your specified hours, typically between 08:00 and 18:00.
How long does hiring take? Usually 2–3 weeks. Specialised roles may take longer.
Who manages the staff? We handle all HR and admin functions.
Do South African staff work on UK public holidays? Yes, if requested. Otherwise, they observe the holidays of the country they serve.